![]() So if you need to transmit files with protected health information or PHI, you have to ensure that you send HIPAA-compliant fax. A HIPAA violation penalty can reach up to $50,000, depending on the gravity of the offense. This prevents you from committing infractions that have very costly consequences. This allows you to easily track all the documents you just sent, the name of the recipient, and the date of transmission.įaxing documents that contain highly sensitive information like medical records requires an in-depth understanding of HIPAA rules and guidelines. Keeping a fax log is also important to maintain secure fax transmissions. It is also vital to ensure that you double-check your recipient’s fax number before sending any faxes. For instance, using HIPAA fax cover sheets provides an extra layer of protection to the information being transmitted. As there are plenty of providers promising a secure fax service, you need to invest some time in understanding the security features and measures they use.Īside from using secure fax solutions, you also need to take extra steps and precautions to ensure the safe delivery of your transmissions. Choosing the right and secure fax solutions for your organization is crucial to ensure that your files are protected against malicious threats and security risks. However, not all online faxing services are created equal. Generally speaking, online faxing offers far superior security measures than traditional faxing. ![]() If you are looking for a more modern solution that offers better fax security, opt for HIPAA-compliant fax service. The machine, regardless of the model or brand, does not support sending encrypted fax. The traditional method of faxing documents is proven to have many security risks and vulnerabilities. These days, sharing documents with clients and colleagues using legacy fax machines is not exactly the most secure fax solution available to you nor is it the most practical. This further ensures that your data remains secure and private. This facility is kept secured and there will be no need for you to worry about losing all of your precious documents.įinally, online faxing complies with the rules and guidelines set by HIPAA and GLBA. Secure online faxing also enables you to store all your documents in a cloud storage facility. You can then safely transmit your documents from your mobile device to the servers of your fax provider.Īdditionally, as more documents transmitted come in digital form, you do not have to worry about them being viewed or stolen by other parties. Faxing documents with SSL or secure sockets layer encryption means that data is being transferred into an internet gateway that is being secured by a 128-bit AES data encryption or even higher. SSL encryption keeps online faxes safe from online attacks and data-privacy breaches from third parties. ![]() Online fax service providers like iFax use high-level, military-grade encryption to ensure maximum security and protection for your data. With online faxing solutions, you can enjoy all the benefits of traditional faxing sans the security issues. Luckily, you can now safely and securely send faxes without needing a piece of bulky equipment. And as fax machines are essentially a decades-old machine, they are just not equipped with the necessary tools and features to thwart any attempts of breaches and threats. Moreover, as it is paper-based, it’s easy for your files to fall into the hands of unauthorized individuals. The documents sent via fax machines are not encrypted, which means that anyone can easily access them. However, in today’s highly digital landscape plagued with data breaches and information theft threats, traditional faxing methods prove to be a bit outdated. Fax machines were a reliable communication tool. It gradually gained popularity among many businesses and organizations because it offered a faster and more efficient way of document sharing. Traditional faxing has been around for many years.
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